Examination and Evaluation Cell

The Board of Examinations and Evaluation shall be the authority to deal with all matters relating to examinations and evaluation. The Board of Examinations and Evaluation shall also oversee the conduct of examinations in the University departments.

The Board of Examinations and Evaluation shall meet at least twice in an academic year or as and when required. The quorum for the meeting shall be six members.

The Board of Examinations and Evaluation shall consist of the following members, namely :—

(a) the Vice-Chancellor – Chairperson ;

(b) Deans of all schools ;

(c) two heads of the University departments or centre’s nominated by the Vice-Chancellor ;

(d) one Director, Board of Examinations and Evaluation from other University or Dean Academics of other higher learning institutes of repute, to be nominated by the Board of Governance ;

(e) one teacher each from schools, other than Deans of the schools or head of the department to be nominated by the Vice-Chancellor ;

(f) one evaluation expert nominated by the Vice-Chancellor ;

(g) one expert of Institute of Chemical Technology, Mumbai nominated by the Vice-Chancellor ;

(h) Director, Board of Examinations and Evaluation – Member -Secretary.

The Board of Examinations and Evaluation shall have the following functions and duties, namely :—

(a) to devise policy, mechanism and operational strategies to do the tasks relating to assessment of performance of students efficiently and in a time bound manner ;

(b) to ensure proper organization of examinations and tests of the University, including moderation, tabulation, evaluation and timely declaration of results:

(c) to prepare the financial estimates relating to examinations and evaluation for incorporation in the annual financial estimates (budget) of the University and shall submit the same to the Finance and Accounts Committee ;

(d) to arrange for strict vigilance during the conduct of examinations so as to avoid use of unfair means by the students, teachers, invigilators, supervisors, etc. ;

(e) to establish procedures and devise operative mechanism for credit assessment in the modular structure by the teachers and use computer technology for the entire process of assessment and evaluation including creating and effectively using a repository of question banks ;

(f) to ensure that the assessment of answer books shall be done centrally through central assessment system by following system of masking and de-masking of answer books or by on-screen assessment

for ensuring the objective of secrecy ;

(g) to undertake examination and  evaluation reforms to bring objectivity and transparency in the examination and evaluation system ;

(h) to appoint paper-setters, examiners and moderators from amongst the persons included in the panels prepared by the respective School Councils and where necessary, having regard to the recommendations made by the committee under clause (b) of sub-section (5), remove them or debar them ;

(i) to approve detailed programme of examinations and evaluation as prepared by the Director, Board of Examinations and Evaluation ;

(j) to consider the reports of review of results of University examinations forwarded by the Director, Board of Examinations and Evaluation ;

(k) to hear and decide the complaints relating to conduct of examinations and evaluation ;

(l) to exercise such other powers in relation to examinations and evaluation as may be assigned to it by or under this Act.

(2) In case of any emergency requiring immediate action to be taken, the Director of the Board of Examinations and Evaluation or any other officer or person authorized by him in that behalf, shall take such action as he thinks fit and necessary, and shall report the action taken by him at the next meeting of the Board of Governance.

(3) (a) In order to appoint paper-setters, examiners and moderators, the Board of Examinations and Evaluation shall constitute committees for every faculty consisting of,

(i) Chairperson- Dean of concerned school,

(ii) the Heads of the Departments,

(iii) the Director of Board of Examinations and Evaluation shall act as a Secretary of such committee.

(b) No member of the Board of Examinations and Evaluation or the committees constituted under this section shall be appointed as a paper setter, examiner, moderator or referee : Provided that a course teacher shall set the question paper of the course instructed by him in the academic term :

Provided further that, the Vice-Chancellor shall have power to appoint a member of the Board of Examinations and Evaluation or the committees constituted under this section, as a paper-setter, examiner, moderator or referee where no teacher relating to such subject who is not a member of the Board of Examinations and Evaluation or the committees is available.

(4) It shall be obligatory on every teacher and on the non-teaching employee of the University, to render necessary assistance and service in respect of examinations of the University and evaluation of students as prescribed by Statutes. If any teacher or non-teaching employee fails to comply with the order of the University, in this respect, it shall be treated as misconduct and the employee shall be liable for disciplinary action. In case of failure on the part of the teacher or non- teaching employee of University, to comply with the order of the University in this respect, the Vice-Chancellor shall have power to take an appropriate action against them, which may include imposing penalties including suspension of approval to the appointment of a teacher, as may be prescribed by the Statutes.

(5) (a) In order to investigate and take disciplinary action for failure to comply with the order of the University for rendering assistance or service in respect of examinations by or on behalf of the University or evaluation of students or formal practices and lapses on the part of candidates, papersetters, examiners, moderators, referees, teachers or any other persons connected with the conduct of examinations including the pre-examination stage and the post-examination stage or at any stage whatsoever, the Board of Examinations and Evaluation shall constitute a committee of not more than five persons of whom one shall be the Chairperson.

(b) Such committee shall submit its report and recommendations to the Vice-Chancellor, who may direct the Director, Board of Examinations and Evaluation, the disciplinary action to be taken against the person or persons involved in the malpractices, directly or indirectly, and the Director, Board of Examinations and Evaluation shall proceed to implement the decision of the Vice-Chancellor.

Examination System

Both UG and PG examinations are planned according to ‘B. Tech Regulations’ & ‘M. Tech Regulations’ displayed separately on the website. Various modules in syllabi and model question are designed on the basis of approved curriculum.

The evaluation of Theory/Practical/oral and Project/Dissertation shall be carried out in three parts.

• Test – 1 Assessment (T1-20%)
• Test – 2 Assessment (T2-20%)
• End Semester Examination (ESE-60%)

The evaluation of Practical/oral & Project/Dissertation shall be carried out in two parts.

• Term-work: 50 Marks
• Oral: 50 Marks

The examination cell will conduct ESE examination and issue grade cards. COEP Technological University will confer the final degree certificate.

Evaluation System

COEP Technological University follows a Continuous Internal Evaluation (CIE) process followed by a Semester End Examination (SEE). The continuous Internal Evaluation is done throughout the semester in the form of mid-semester examinations, tests, assignments, group discussions etc. The terminal examination is conducted usually in co-ordination with an external examiner. The CIE and SEE are given equal weightage.

The college follows the relative grading procedure. Based on the student’s performance, he is awarded a letter grade with its corresponding grade point. Based on this, the student’s Semester Grade Point Average (SGPA) is calculated according to the following rule:

where, n is the number of courses registered during the semester,
Ci is the number of credits allotted to a particular course, and
Gi is the grade points corresponding to the grade awarded for the course. (For example, an AA grade will correspond to 10 grade points).

Each student is awarded an SGPA every semester and from these, the Cumulative Grade Point Average (CGPA) is calculated as follows:

where, m is the number of courses registered upto that semester,
Ci is the number of credits allotted to a particular course, and
Gi is the grade points corresponding to the grade awarded for the course.